Openings
MICHEL International Relations & Services (MICHEL IRS) is frequently commissioned to help organising the high-level segment of large multilateral and other international events. We are always on the look-out for fresh talent and are seeking candidates to fulfil different roles in our team.
Interested candidates are invited to get familiar with the available job offers and become part of the MICHEL IRS pool by filling in the registration form and expressing their interest for the listed events and job offers.
We are looking for...
Project Managers
High-level events
(f/m/div)
The Project Manager will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions. This position will support virtual, in-person and hybrid events which include but are not limited to especially high-level political events.
The tasks of a Project Manager include:
- Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
- Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees
- Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
- Sourcing, negotiating and managing site selections, contract management for venues and suppliers
- Coordinate registration, transportation, hotel accommodations, entertainment, audio/visual needs, webcasts, staging and speaker selection for all programs
- Work with the team to ensure adherence to the client’s standards of operation and policies; ensure compliance and risk guidelines are followed
- Travel for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Project Assistants
High-level events
(f/m/div)
You have initial experience in the event sector as well as with international conferences, preferably with a focus on politics, development or international relations, are service-oriented and able to work well under pressure even in peak phases of the project? Then we are looking for exactly you!
The tasks of a Project Assistant include:
- Planning, organising, accompanying and following up on project meetings
- Preparation of collected data for project management, management and customers
- Supporting the logistical organisation of events
- Support with participant management
- Administrative support in relation to events
Liaison Officers
Protocol
(f/m/div)
If you’re curious, organised and want to work in an international environment, the role of Liaison Officer (LO) is a unique opportunity for you. Liaison Officers are involved in protocol relations with various authorities, embassies and delegations. The Liaison Officer position will be a real stepping stone to an international and/or protocol career.
A LO acts as a point of contact, a link, a guide and a facilitator for the delegation during its visit.
The tasks of the LO include:
- Point of contact for all relevant information regarding the assigned delegation and moreover their protocol related questions
- Close cooperation with the different organising ministries, who will be in contact with the delegations in the run-up to the event
- Regular exchange with the delegation and/or diplomatic missions
- Link for relevant organisational entities (authorities (e.g. security), venues, hotel, transport, catering etc.) and other relevant parties
- Support with the accreditation of the assigned delegation
- Ensuring time management in accordance with the official programme of events and the delegation’s schedule
- Organising and accompanying delegations to bilateral meetings e.g. between the delegations and/or the media
- Administrative support such as: courier services, photocopying, research (e.g. matters related to travel), luggage
- ad hoc support to the delegation
Task Force Officers
Protocol Backoffice
(f/m/div)
A Task Force Officer (also called Group Liaison Officer – GRLO) is generally in charge of several international delegations in the preparation phase. S/he will operate as an extension of the protocol service, a facilitator as well as a problem solver for the delegation in preparation of their visit.
The tasks consist of:
- Continuous contact with the respective assigned delegations prior to the event and once the initial contact is established
- Regular preparatory communication between the organiser and the delegations/embassies in the run up to the event
- Reference point for the delegations for all relevant information
- Support with securing the accreditation of the delegations
Note Taker
High-level events
(f/m/div)
Note-takers are responsible for writing a summary of what was discussed at a specific session/ meeting or a conference. They receive a short introduction into the respective topic and an instruction on how detailed the summary must be. A note-taker is present during all sessions. Once the conference or meeting is over, he/ she has a few days to structure, shorten and to write a final report. The note-taker hands in his notes as a digital summary by a specific deadline.